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Technology, we’re living with it, working in it, and it is constantly evolving. You, like your fellow workers in industries around the world, are finding that you either need to implement a new technology system, or upgrade the one you currently have…but where do you begin this process? How can you be sure to get the RIGHT system? How can you implement the needed upgrades or new system within tight timelines and at a reasonable cost? These questions can go on forever – we’re here to make sure they don’t! With over 30 years helping clients implement and upgrade technology systems, we have the proof in the pudding that will help ease your worries and streamline your technology process. Read below to learn 3 ways project management helps companies prepare for and implement the system that best fits their needs:
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Ensures key business needs are accounted for in the new system
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Companies who work with a project management firm on a new system or system upgrade instantly receive a full vision for the future. The project management firm comes in, analyzes all aspects of a company, both present and future, that need to utilize or tie into the system. They then create a detailed plan that makes it easy for vendors and clients to follow, ensuring all business needs, both immediate and future, are fully accounted for. This saves companies time and money because the new system or upgrade takes a cutting-edge approach and will be “good” for years to come.
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Ensures all company-wide initiatives and goals are accounted in the timeline, plan and final product
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In addition to ensuring all present and future business needs are accounted for, a project management firm will work with the client to outline specific goals and timelines. These will include anything across the company that might affect the timelines and needs of a system or upgrade. While this work takes a bit more time upfront, the value and ease it brings to the entirety of an upgrade or implementation project comes back ten-fold.
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Streamlines the implementation and upgrade process
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Once a project management firms confirms that all business needs, goals and timelines are finalized, they turn their effort to streamlining and managing the entire process. One reason project management firms help in this area is that, if they are highly skilled, they are able to “speak” both vendor and client. This means they help communication between all parties, ensuring that work is completed on or ahead of schedule and budget, and that all milestones and goals are being met. Project management firms provide key issue resolution, and in some cases, have pre-existing templates that save time, money and resources.
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There is no substitute for quality project management. Period. But it is especially helpful for a system upgrade or implementation as these projects involve many moving parts. Having an outside perspective that can speak the language of both sides, and who is able to manage all the minutia, timelines and budgets, allows company staff the much-needed time and space to learn and prepare for putting the new system to good use.
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Interested in learning more about how project management can help with your technology needs? Contact our team at Kim@QuantumMark.com today!
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